It looks good, works even better, and it has the right balance between power and complexity.ĭuring onboarding, you set up your work hours, weave in your habits, and choose the way the AI engine should prioritize your to-dos. Strengthening habits is all about consistency, and Reclaim.ai is a great AI calendar assistant to help you build that consistency. Quickly reschedules and adjusts your calendar when conflict is detected The best AI scheduling assistants at a glance Based on all that experience researching and testing these tools, here are the best AI calendar apps. I explored the settings, tried out all the available features, and watched the robots create my schedule for me. I set up meetings with myself (via a bunch of separate calendar accounts) and rearranged events over the course of a week. After that, I signed up for each AI scheduling app and added my schedule, making some changes to see how the platform adapted as I did. To test, I first made sure it was actually AI at work. I was looking for any innovative AI appointment scheduling features that could be game changers for the way you schedule and work through your day.

Each AI scheduler app listed here has tooltips, articles, and videos outlining how they work, so you can understand what's going on when your calendar is suddenly reorganized.Įxtras. Where it was unclear if there was actual AI at work, I reached out to the support team to ask what kind of technology was running behind the scenes and learn more about the AI scheduling algorithms. As I tested each scheduling assistant app, I was looking for true AI features. I also prioritized apps that have integrations with other popular apps, so you can save time generating those Zoom meeting links, for example. It should take you less than five minutes to go through onboarding, which includes connecting your calendar of choice. You'll be looking at your schedule assistant app throughout the day-it's your calendar, after all-so it needs to be functional, intuitive, and easy to use.Įasy to set up and offers a good set of integrations. Ready to go from smart to AI-powered? Here's what I looked for in every AI scheduling assistant I tested:

For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. AI for scheduling: What to look forĪll of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. It's dynamic, and it provides a more personalized result to each user. It can discover at which time in the day you're more productive and slot higher priority tasks there. For example, it may figure out how long you take to tackle a specific task and adjust the estimated time to complete it in the future. When it starts processing the data on your calendar, it'll be able to adapt and make more relevant changes over time. For example: a developer may add a rule that says whenever a user adds a task called 'jogging,' schedule that task at that same time on every following day.Ĭalendar AI is more powerful: it can recognize patterns, make decisions, and learn from experience. It will always bring up the same results if you input similar data. Smart calendars use deterministic algorithms-fixed rules built by developers-to make suggestions and optimize your calendar. But should you move to a new app if you're already using a smart calendar or smart meeting scheduler? Here's a brief comparison to help you distinguish one from the other. The best AI scheduling assistants help place your tasks on your calendar, reschedule conflicts, schedule 1:1s with ease, and group most of it into time blocks, so you do less context-switching. Scheduler AI for managing meetings for busy teams Kronologic for following up with more leads

Trevor for a simple, free AI solution for task management Motion for AI-assisted project managementĬlara for having a human-like AI virtual assistant Ready? Block a few minutes on your calendar, and let's dive in. For this article, I considered a couple dozen AI calendars and did in-depth research and testing to find the best AI scheduling assistants that can sort out the tricky bits for you. I've been playing around with all sorts of AI tools recently.

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